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EC Methodologies in the Service of EU Public Administration: Harnessing the Power of AI in Projects and EU Funded Initiatives

17th April 2024 Venue: European Parliament, Brussels

Organised by the PM² Alliance in collaboration with MEP Dragos Tudorache

European Academy is pleased to have participated in the Parliamentary Breakfast event of the PM² Alliance, which took place on the 17th of April. We would like to thank Mr. Agustin Moya Colorado for representing us during the round-table discussion, and delivering the Complimentary PM² Training session, organised by European Academy as part of the event. This limited-capacity training event, aimed to deepen participants’ understanding of the PM² Methodology and its practical applications within EU Public Administration and projects. The training equipped attendees with essential tools to start using PM² in their organisations, ensuring more efficient and cohesive project management. We are excited about the future and look forward to more opportunities and initiatives to foster excellence and innovation in European public administration.

Discussion Summary

The panel discussion focused on the integration and impact of Artificial Intelligence (AI) and the PM² methodology within the European Union’s public administration and EU funded projects. The conversation highlighted the successful implementation of PM² in Member States, with notable examples from the Greek public sector, emphasising its adaptability, the importance of governance, and the potential for AI to assist in project and portfolio management. 

The focus of the discussion was on collaboration, innovation, and improvement in public administration and project management through methodologies like PM² and the integration of AI technologies. The conversation highlights success stories, regulatory advancements, and the potential for AI to enhance project management and policy development, suggesting a forward-looking and optimistic view on the use of technology and methodologies to address challenges in public administration. The emphasis on sustainability, ethical considerations, and the need for human oversight in AI applications further indicates a balanced and responsible approach to technological advancement.

The European Commission’s efforts towards digital government, interoperability, and the strategic use of AI in public services were discussed, alongside the challenges of AI integration, such as skill requirements, ethical considerations, and data protection. The role of PM² in enhancing project management across the EU was underscored, with examples of its application in EU-funded projects and the potential for AI to improve project outcomes. The discussion also touched on the significance of sustainability and circular economy principles in public procurement and supply chain management, suggesting that AI and PM² could support the EU’s transition towards more sustainable practices. The panel concluded with an acknowledgment of the need for continuous learning and adaptation in the face of technological advancements and the evolving landscape of public administration.

Key Points

  • The importance of AI in public organizations was highlighted.
  • The session aimed to connect ideas and discuss the significance of AI in project planning and execution.
  • The European public sector is establishing important practices in AI and project management.
  • PM² methodology is being promoted for its flexibility and relevance to public administration projects.
  • The session included discussions on the challenges and opportunities of integrating AI into public administration and project management.
  • The importance of training, upskilling, and adopting methodologies like PM² for successful project management in the public sector was emphasized.
  • The role of AI in enhancing project management and public administration efficiency was discussed.
  • The session explored how AI and methodologies like PM² can support the digital transformation of public administrations.
  • The potential of AI to transform traditional public administration practices towards more sustainable and efficient operations was examined.
  • The impact of AI on the competitiveness of EU public services and the importance of data in AI training and operations were discussed.
  • The session addressed how methodologies like PM² can be adapted to include AI considerations for project management.
  • The importance of collaboration, best practices, and the role of AI in policy development and project management within the EU public administration landscape was highlighted.

Action Items

Based on the extensive conversation, the following action items, tasks, or assignments were identified:

  • AI in Proposal and Project Selection: Implement AI tools to assist in the assessment of project proposals, particularly in identifying genuine AI proposals and ensuring their proper use.
  • Contract Management Lifecycle: Integrate AI in the contract management lifecycle, especially for digital transformation contracts, to facilitate amendments and align governance models across different frameworks.
  • PM² Methodology Extension for AI: Explore the extension of the PM² methodology to include a chapter or guidelines on defining the use of AI in project handbooks and artifacts.
  • Use of Public Administration Data: Consider the opportunities and challenges of using public administration data and historical archives in AI training and operation, with a focus on data protection and security.
  • AI in Policy Development and Project Management: Leverage AI to improve policy development processes and project management methodologies, ensuring human involvement at every phase for quality checks and integrity maintenance.
  • Sustainable Practices in Public Administration: Evolve public administration towards sustainable practices by leveraging experiences from green public procurement and addressing new demands in supply chains, with a focus on reskilling and upskilling the workforce to manage AI tools effectively.
  • Collaboration and Coordination in EU-funded Projects: Share successful examples and best practices where PM² methodology’s implementation has led to improved collaboration and coordination, particularly in HORIZON and ERASMUS+ projects.

For those of you who were not able to join us at the event but are interested in deepening your understanding of the PM² methodology and its implementation in European funded projects, we invite you to explore our 2-day training and certification course. Click here to learn more about our open course and gain a deep understanding of PM² to enhance your project management skills and manage projects more effectively and efficiently.

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