CONSORTIA MANAGEMENT FOR E.C. FUNDED PROJECTS
Synchronous Online Course & Workshop
Online
Registrations Closed
TRAINING AND CERTIFICATION
Distant 2-day Synchronous Seminar and Preparatory Asynchronous Module
If you are going to be effective with your Stakeholders and consortium members in particular, you must take the time to develop and build support and influence. Whether for a project/programme or a significant change initiative, without the support of people, failure is inevitable. Research has shown that Project and Programme Management Specialists (not excluding project coordinators) spent much more time than the average respondent dealing with people and people issues.
This exciting and innovative Stakeholder & Consortium Management training course will focus on the practical and theoretical aspects of engaging with the consortium members, negotiating, communicating & influencing. You will learn how to build an ongoing relationship with people to ensure success in all you do and the essential ingredients of engagement and practical skills in consortium agreement drafting, negotiations, communications, conflict resolution and influencing.
The corner-stone for this course will be the PM2 Methodology, that will provide us with the basic framework to bridge the existing gap between project management and stakeholder/consortium management.
To deliver the expected learning objectives and training experience, a well-orchestrated mixture of synchronous and asynchronous learning methods will be used including lecture-type presentations, structured discussions, simulations and group work.
Finally, the extensive use of case studies will make the training as practical as possible. The workshops will be conducted both online and off-line, using carefully chosen open source collaborative tools.
In total, the training seminar is comprised of:
- Two Synchronous modules of eight hours each (16 hours in total)
- Preparatory Asynchronous Module
Strictly limited seats per course ensure a focused learning experience and a customised programme.
The course will address the needs of organisations and people involved in international collaborative funded projects. It includes all the essentials for the understanding of the EU projects environment such as the rights and obligations of EU funds beneficiaries and provides step-by-step guidance for the management of projects, and particularly, their more difficult aspect: “people”.
The training will equip participants with all the necessary knowledge, skills and reference sources to help them understand, tailor and effectively use a structured stakeholder management approach for the coordination of multi-party project work, but also for the effective reporting and smooth communication with the Project Officers of the European Commission.
During this course, the Critical Success Factors (CSFs) of stakeholder management will be discussed and participants will understand how to address them. With the help of workshops and exercises, at the end of the course participants will be in a position to start implementing some of the best practices which will increase the quality of their stakeholder management. After the training, participants will be able to more successfully coordinate collaborative projects and increase their success rates in terms of efficiency and effectiveness.
Participants of the two days training will learn:
- About the environment of EU funded projects
- How to apply stakeholder management best practices to EU funded projects
- Critical Success Factors (CSFs) of stakeholder and consortium management
- About the key concepts of the PM² Methodology with a special focus on stakeholder management
- How to use the PM² templates/artefacts related to stakeholder management
- How to achieve proper project governance and coordination
- How to establish transparency and foster commitment related to effort allocation
- The project management roles and their responsibilities
- The key areas of focus when drafting a consortium agreement
- Techniques to manage stakeholder related risks in projects
- How to facilitate effective communication with project partners
- How to properly structure internal (intra-consortium) and external reporting
- How to manage and resolve consortium member conflicts
- How to promote and properly use Alternative Dispute Resolution (ADR) methods (amicable reconciliation/negotiation, mediation, arbitration)
- How to engage intra-consortium negotiations
This seminar is ideal for those who work on EU funded projects and companies who are collaborating with the EC. Having in your CV the acknowledgement of attending the present workshop showcases your familiarity with stakeholder management and your commitment to consortium management excellence.
Course’s Benefits & Outcomes:
- Get exclusive information and resources on stakeholder and consortium management
- Improve the success rate of your project proposals
- Improve the quality of your project planning and reporting
- Increase your organisation’s competitiveness
- Receive tangible and actionable advice on your projects
- Network and exchange experience with peers and possible partners from across EU
- National Contact Points for H2020
- Project Managers
- Projects Administrators
- Account Managers
- Co-ordinators and Controllers
- Managers
- Development Managers
- Directors of Research
- Directors
- Risk Managers
- Heads of Units
- Auditors
- Grants Financial Accountants
- Directors of Financial Services
- Chief Financial Officers & Chief Internal Auditors
- Internal Auditors
- External Auditors working for the Public Administration
- Researchers & Professors
- Consultants advising Beneficiaries
- Consultants and Accountants working for the public sector
- Policy Advisors
- From:
- International and European Institutions & Organisations
- European Agencies
- European and National Associations
- Public Authorities and Inspectorates
- Public Health Services and Hospitals
- Certifying Authorities
- Executive Agencies
- Public and Private Beneficiaries of EU Funds
- Managing Authorities
- Coordinating Bodies
- National and Regional Public Authorities
- City Councils, Regional and Local Governments
- Regional Development Agencies
- National and Regional Ministries
- National and Regional Subordinate Bodies
- National and Regional Courts of Auditors
- Research & Technology Centres
- Public and Private Research Institutes
- Higher Education Institutions & Universities
- Private Companies of all Sectors
- Clusters and Innovation Centres
- Private Companies
- Associations, Foundations, Non for Profit and NGOs
- Consulting Companies
- Business Development Agencies
Participation fee for the whole training: €1390 exl. VAT
In order to support the continuous development and progression of the acquired knowledge and skills, it is essential to provide physical and tangible resources to which participants can quickly refer and recall information. Therefore, each participant before the beginning of the Seminar will receive a Training Pack containing the following:
1. E-learning resources
a. Pre-training skills-mapping survey, designed to give the necessary information in order to tailor the course to best suit your requirements
b. Preparatory e-learning modules on key initial elements on the subject
c. Other electronic resources
d. Post course support on potential questions relevant to the contents of the course delivered
2. Physical resources (to find them at your doorstep just before the start of the course)
a) Hard copies of training material
b) Various Templates and Resources
c) Course’s Handbook
d) Certification of training completion
e) Notepad & Pen
f) Seminar Bag
Online
Registrations Closed
Training Schedule
(Synchronous online training)
(Synchronous online training)
(Synchronous online training)
Synchronous online training
Registration to the platform 08:30-09:00
Welcome and Introduction 09:00-09:30
- Roundtable welcome and introductions
Projects and Project Management 09:30-11:00
- About EU funded projects
- Projects, Programs, Portfolios and PM Methodologies
- The project objectives and the triple constraint
- Defining project success (vs failure)
- About project stakeholders
- Project deliverables vs project management deliverables
- Outputs, outcomes and business implementation
Coffee break 11:00-11:30
Introduction to the PM² Methodology 11:30-13:00
- About Open PM²
- The PM² lifecycle and the EU funded project lifecycle
- The PM² activities and artefacts landscape
- Project management documentation: The PM² templates
Lunch break 13:00-14:00
Initiating & Planning a Project 14:00-15:30
- Initiating and Planning activities and artefacts
- The Business Case: justifying the project
- Critical Success Criteria (CSC)
- Phase kick-off meetings
- Project Stakeholder Matrix
Coffee break 15:30-16:00
Initiating & Planning a project (cont.) 16:00-17:00
- Project Charter: defining the project
- The Project (Management) Handbook
- Critical Success Factors (CSFs)
- Deliverables Acceptance
- Transition and Business Implementation
Questions and Answers 17:00-17:30
End of Day 1
(Synchronous online training)
Synchronous online training
Project Planning 09:00-10:45
- The Project Work Plan (Work breakdown, Effort and duration estimates, Schedule and Budget)
- Overview of project management tools & techniques
Coffee break 10:45-11:00
Project Governance 11:00-13:00
- The PM² Governance Model
- Assigning Roles & Responsibilities: The RASCI model
- Stakeholders analysis and the Stakeholders Matrix
- The Communications Management Plan
Lunch break 13:00-14:00
Monitoring and Controlling the Project 14:00-15:30
- Coordination and communication
- Manage project change
- Manage risks and issues
- Managing the project logs
- Using the PM² checklists
- Quality assurance and control
- Monitoring project performance
- Control schedule and costs
- Project reporting and information distribution
Coffee break 15:30-16:00
Closing phase 16:00-16:30
- Project-end review meeting
- Lessons learned and post-project recommendations
- Formal project acceptance
- Administrative closure
Additional Information and Resources 16:30-17:00
The last hour of the course will be devoted to the use and analysis of exclusive templates; guidelines; tools and techniques, developed to assist participants in implementing the PM² Methodology and discuss practical issues for PM² application on EU funded projects
Course Review – Questions and Answers 17:00-17:30
End of Training
(Asynchronous)
(Asynchronous)
(Synchronous online training)
(Asynchronous)
(Synchronous online training)
(Asynchronous)
(Synchronous online training)
(Asynchronous)
(Synchronous online training)
(Asynchronous)
Skills mapping evaluation survey
The survey results will be used in order to:
- Identify the standing knowledge of the participants in Project Management and in EU Funded Projects
- Tailor the training scenario to in order to better reflect the participants needs
Total estimated effort: 10-15 minutes
(Asynchronous)
✓ 2 days prior the synchronous e-learning part, all course participants will receive the credentials to log in, in the course’s asynchronous e-learning environment. In there, they will be presented with basic knowledge around the PM² Methodology in order to be prepared for the subsequent synchronous part. Furthermore, they will receive their first work assignment (surprise).
Total estimated effort: 2-4 hours depending on the project management experience of the participants.
(Synchronous online training)
Synchronous online training
- Registration to the platform 13:30-14:00
- Projects and Project Management 14:00-14:45
- Introduction to the PM² Methodology 14:45-15:30
Lunch break 12:30-13:30
- The Project Initiating Phase Part 1 16:30-17:15
- The Project Initiating Phase Part 2 17:15-18:00
- End of 1st day: Q&A
(Asynchronous)
Course participants will self-organize, and collaboratively prepare in teams of 3-4 persons a Business Case based on the selected training scenario.
Estimated effort: 1-2 hours
– The assignment, upon completion, will be uploaded on the e-learning platform NLT 14:00 in order to rereviewed by the instructor
(Synchronous online training)
Synchronous online training
- Registration to the platform 10:45-11:00
- Presentation of team assignments 11:00-11:30
- Project Initiating Part 3 11:30-12:30
Lunch break 12:30-13:30
- Project Planning Part 1 13:30-14:15
- Project Planning Part 2 14:15-15:00
- End of 2nd day: Q&As
(Asynchronous)
Course participants will self-organize, and collaboratively prepare (using collaborative online tools) in teams of 3-4 persons the project work breakdown structure based on the selected training scenario.
Estimated effort: 1-2 hours
– The assignment, upon completion, will be uploaded on the e-learning platform NLT 14:00 in order to rereviewed by the instructor
(Synchronous online training)
Synchronous online training
- Registration to the platform 10:45-11:00
- Presentation of team assignments 11:00-11:30
- Project Planning Part 3 11:30-12:30
Lunch break 12:30-13:30
- Project Planning Part 4 13:30-14:15
- Project Planning Part 5 14:15- 15:00
(Asynchronous)
Course participants will self-organize, and collaboratively prepare (using collaborative online tools) in teams of 3-4 persons the project risk log and likelihood impact matrix
Estimated effort: 1-2 hours
– The assignment, upon completion, will be uploaded on the e-learning platform NLT 14:00 in order to rereviewed by the instructor
(Synchronous online training)
Synchronous online training
- Registration to the platform 10:45-11:00
- Presentation of team assignments 11:00-11:30
- Project Execution 11:30-12:30
Lunch break 12:30-13:30
- Project Monitoring and Controlling 13:30- 14:15
- Project Closing 14:15- 14:45
- Project wrap-up 14:45- 15:00
8-9 MAR. 2021
Online
